Health Information and Resources for Omaha Public Schools Staff and Families

Preparing for a Responsible Return to School1 to 1 TechnologyCovid 19 FAQMeals2Go Information

OPS has moved to the 100% remote learning instructional model for the health and safety of our community. Click here for more information

Health and safety has been our priority as we planned for a responsible return to school. Through the spring and summer our district prepared for a range of possibilities in the school year to come. We care deeply about our students, staff and families.

We are writing you to provide an important update regarding our plans. For the health and safety of our community, we will shift the start of school for students to Aug. 18. At that time, we will begin using the 100% Remote Learning Instructional Model. We believe this decision is in the best interest of our community’s health.

Omaha Public Schools will be in the 100% Remote Learning Instructional Model through the first quarter of the 2020-21 school year. We will continue to work with the Douglas County Health Department and other state and local officials to regularly evaluate health conditions in our community. If we are able to transition back to the Family 3/2 Model or 100% in-person learning, we will communicate that to staff and families.

This decision was made after thoughtful consideration, with health and safety at the forefront. Throughout our planning process, we have also carefully considered the social and emotional well-being of our students. Our district recently hosted webinars to support families facing anxiety and to provide ideas for building an at-home learning space. Counselors, social workers, school leaders and district staff will be available for students and families throughout the time to come.

Why is OPS Making the Change Now?

Since our shift to remote learning in March, we have closely monitored the health conditions of our local and state community. We shared that our plans may have to transition quickly. We believe it is best for the health and safety of our students, staff and families to transition to the 100% Remote Learning Instructional Model at this time.

We have adjusted the start of school for students by one week. This allows additional time for staff professional development and preparations.

Remote Learning Instructional Model for Students

We have plans in place to ensure students engage and learn while we are in the 100% Remote Learning Instructional Model. In this model, both ‘live’ and ‘on-demand’ learning is supported through communication and interaction using district-provided, internet connected iPads and other technology tools.

Students in Elementary School:

· Students will participate in live and on-demand instruction.

· Classroom teachers will utilize a daily remote schedule that follows OPS remote time allotments for all core curricular areas as well as specials five days a week for all students.

· Attendance, feedback, and common grading practices will be implemented.

Students in Middle and High School:

· Students will participate in live and on-demand instruction.

· Students will likely have instruction for four courses per day. This will allow teachers to maximize instruction time. Students will be following an A/B schedule.

· A specific daily schedule for students and staff will be provided that will allow for attendance, feedback, and common grading practices to be implemented.

Special Education Services:

· Special education services will be provided virtually, based on the services in a student’s IEP.

· Students receiving special education services will receive services live and on-demand. Coaching and support to families will also be provided by the special education service providers.

· The IEP Team for each student receiving special education services will coordinate with the family to schedule virtual services.

All Students:

· Students will participate in live and on-demand learning throughout the day.

· Our district has created overlapping lunch periods with elementary, middle and high school for home environments with students at multiple grade levels.

· Remote plans are suggested to have students engaged online no more than 4-5 hours per day.

· Student attendance is expected and will be taken by teachers.

Will there still be a separate Remote Learning Program?

No, all students who enrolled in the Remote Learning Program will move back into their regular classes. This will be done so that all students and staff are on a consistent schedule and paired with their peers.

Questions for Staff

Our staff will be available to answers questions via email and make phone calls as needed. We recommend contacting staff via email first if you need to reach them.

Meals2Go Program and The Food Bank of the Heartland

The OPS Nutrition Services team has worked with the USDA to provide balanced, nutritious breakfast and lunch meals to students learning from home. Take-home meals will be available on weekdays. To be sure staff prepare an accurate number of meals, they must be ordered in advance by a parent or guardian. Following school meal guidelines and for food safety, meals must then be picked up on a day-to-day basis from your student’s school(s). For more information on the Meals2Go program, click here. Meals2Go will begin on August 18.

In addition, we are grateful for our partners at the Food Bank of the Heartland who have multiple pantry partners and distributions scheduled to assist families who need it. For more information, please visit foodbankhearland.org/Covid-19.

Athletics and Activities Suspended

During our time in the 100% Remote Learning Instructional Model, all activities and athletics will be suspended. We understand the important role extra-curricular activities play in a student’s school experience. This suspension is for the health and safety of everyone.

Following CDC Guidance During 100% Remote Learning

The purpose of our 100% Remote Learning Model is to mitigate the spread of the coronavirus. We ask that families, staff and community members follow the CDC and Douglas County Health Department guidance. The CDC recommends the best way to stop the spread in a community is to limit exposure to others.

Next Steps

Omaha Public Schools will be in the 100% Remote Learning Instructional Model through the first quarter of the 2020-21 school year. We will continue to work with the Douglas County Health Department and other state and local officials to regularly evaluate the health conditions in our community. If we are able to transition back to the Family 3/2 Model or 100% in-person learning, we will communicate that to staff and families.

More information can also be found at ops.org. If you have school or classroom-specific questions, please contact your teacher or principal by email. If you have general questions for the district, please email info@ops.org. Because of the volume of questions we may receive, we will strive to respond within three business days.

We miss our students terribly. They are at the forefront of every decision we make. Please take care of each other and lend a hand to those who may need it. We are one Omaha Public Schools Community.

Purpose: Maximize learning time for students.

Instructional Models

Understanding that planning for many eventualities will allow for a successful academic year, three different instructional models have been developed. An on-site learning model where all students attend daily for in-person instruction, in accordance with public health requirements. This model most closely resembles school operations prior to the pandemic. Instruction would incorporate technology for a blended learning environment and district grading practices will be followed. A family 3/2 learning model where two pre-determined student groups alternate between in-person instruction and planned learning at home. Approximately 50% of students will be present in school on any given day and district grading practices will be followed. Family training, resources, and common at-home learning expectations will be provided by staff throughout our district. Finally, a remote learning model where all students participate in learning and instruction at home and district grading practices will be utilized. Family training, resources, and expectations will be provided by staff throughout our district.

Instructional Schedule

Mirroring the instructional models, several schedules have been developed. For the on-site learning model schools follow their regular school created schedule. For the family 3/2 learning model students are placed in one of two cohort groups and attend school and at home learning on assigned pre-determined days to allow accordance with health and safety measures. Approximately 50% of time will be in school face to face and 50% of time is at home planned learning. Lastly, for the remote learning model schools will follow guidelines provided by the district. A daily schedule will provide consistency for teaching and learning. This schedule takes into consideration best practices for screen time and remote learning.

Professional Development

Knowing that professional development helps educators to not only be competent in their profession, but allows them to excel in it, several professional development initiatives have been developed. First, there were remote professional learning days in which all certified staff were able to participate in 42 hours of asynchronous learning and collaboration time. Additionally, K-5 teachers received synchronous learning on the new ELA resource Into Reading. Asynchronous learning was also provided to classified staff and made available to new teachers. There are currently opportunities for summer curriculum writing to engage teachers in revising and updating the A+ OPS Curriculum Guides to include supports for digital and blended learning in all content areas. This work will allow teachers and schools to transition from one instructional learning model to another based on public health requirements. New teacher training at the beginning of the year will give incoming educators an introduction to the A+ OPS Curriculum Guides and district adopted materials and resources. New teachers will meet with Curriculum and Instruction Support five additional times throughout the school year. On curriculum day, elementary schools will focus on the new ELA resource Into Reading. All levels will support teachers in teaching and learning on the On-site, Family 3/2, and Remote learning models. Coaching will be supported by teaching and learning consultants, lead teachers, and content area coaches. iPad specific training will consist of three hours of professional development provided by Apple at the opening of the year; one-hour provided by video on Omaha Public Schools expectations to be completed by September 7; with additional trainings to occur throughout the year. During principal meetings, data driven coaching and feedback for continuous school improvement will refine and advance teacher practice, improve academic and behavioral outcomes, and build leadership.

Instructional Considerations

It is critical to focus attention on accelerating learning by investing in relationships, honoring student voice, and designing integrated learning around grade-level or above standards. In contrast to remediation efforts, which perpetuate low expectations and lead to disparate outcomes, students who access accelerated learning and advanced coursework demonstrate consistently higher learning outcomes, increased engagement, and academic independence. Individual plans may be developed to ensure the unique needs of students with disabilities are met.

Athletics and Extra-Curricular Activities

It is critical we continue to work in accordance with public health requirements regarding our athletic programs and extra-curricular activities. Two goals frame our work: prioritize the safety of our students and coaches/sponsors and ensure consistent and equitable access for every student across our district.

Purpose: Support the wellbeing of students and staff.

Social Emotional Support

Social and emotional learning (SEL) is the process through which children and adults understand and manage emotions, set and achieve positive goals, feel and show empathy for others, establish and maintain positive relationships, and make responsible decisions. To ensure staff and students have the necessary support and resources to process through their emotions in a safe and secure setting and transition successfully back to school, Student and Community Services will prepare and deliver professional development for all school staff. In addition, needed resources and supports will be specifically outlined and readily available to those in need.

Resources and Strategies

Preparing staff (Counselors, Social Workers, School Psychologists, etc.) to actively support students in need of mental and emotional support or known to have significant life challenges is of the utmost importance. There are several avenues that will allow for the targeted wellness checks that our students and families deserve.

At the district level, updates to the staff self-care web page and promotion of employee assistance programs will continue. To increase the efficacy of our staff, professional development with an intentional focus on social and emotional skill building, mental and behavioral health, personal safety, and self-regulatory capacity is planned throughout the opening phase. There will also be 24/7 support for students via Safe Schools Hotline in partnership with Boys Town. Administrators and supervisors will continue to provide regular training related to Policy 5402 and mandatory reporting requirements and expectations.

At all schools and programs, social work case management will continue and be consistently monitored to ensure students are receiving their basic needs. Regular, informal check-ins with all students will be scheduled especially in times of virtual learning. The student support team (i.e., counselors, social workers, and school psychologists) will facilitate the formation of small groups on managing emotions, conflict, and interpersonal skills. Suicide prevention education for all building staff will assist in assessment an intervention with identified students. Finally, new MTSS-B trauma professional development for all school staff will focus on trauma awareness, identifying indicators and behaviors of trauma, working with students, and ongoing supports and resources in a tiered model. Counselors will also embed social emotional learning activities into lessons during scheduled classroom visits.


 

Purpose: Implement measures to limit the spread COVID-19 within the school setting (e.g. family 3/2 model and onsite instruction).

Physical Distancing

To limit transitions throughout our schools, several steps will be taken. These include staggering passing periods, no locker use during the day and keeping interior doors open for students, limiting contact with as many surfaces as possible. During arrival and dismissal, only doors designated as enter/exit will be used, hand sanitizer & disposable masks will be located at each door, and there will be a staggered dismissal at the end of the day.

Transportation to and from school will be impacted by loading students back-to-front, alternating which sides of the bus students sit when possible, and then unloading front to back. Cleaning all interior surfaces of the buses will take place between each route and extra masks will be available upon entering and exiting the bus.

While in the classrooms, physical distancing will be maximized by avoiding face-to-face interactions as much as possible. Desks/tables will be aligned to face the front of the class and if tables must be used, only one student may sit at a table at a time when possible. Any equipment that must be shared in a building will be cleaned between each class. Based on capacity and utilization, each building will be responsible for designating how lunches operate given the following guidelines: all students must stop at the restroom on the way to lunch to wash their hands, students should not face one another while eating, face coverings must be worn while not eating, hand sanitizer will be available before entering the lunch line and must be used, and all seating will be six feet apart. To facilitate proper lunch etiquette, Nutrition Services will provide signs that designate proper line distancing as well as provide grab-and-go style meals and tray covers.

During recess, non-contact activities will be encouraged. Students may take their face coverings off while physically active and away from other children but face coverings must be worn immediately before and after recess. After recess, all items used by students will be cleaned and sanitized. There will be no assemblies, field trips, visitors entering the building, outside organization use, etc., until restrictions have been lifted.

Protective Equipment/Cleaning & Disinfection

To maintain safe, clean, and secure spaces, five cloth face coverings will be provided to each staff member and student. Disposable masks, disposable gloves, barrier gowns, spray disinfectant/disinfectant wipes and disposable suits will be available at each school based on job responsibilities and disposable masks as well as spray disinfectant/disinfectant wipes will be available on all buses. Plexiglass barriers will be placed in each school’s main office, speech-language pathology office, and nurse’s office. Touchless thermometers will be used to take the temperature of children not feeling well. In a specific situation where face coverings cannot be worn, face shields will be available for designated staff and students. All school buildings and high-traffic touch points (i.e., handrails, door handles, etc.) will be disinfected multiple times a week.

Symptom Identification and Response

Knowing that early detection is paramount, parents are requested to screen their children daily and are expected to keep their children home if they answer yes to the screening questions that are available through the Douglas County Health Department. Students who present with symptoms will be isolated until a designated adult is able to pick them up from school.

Visitors to Schools

For the health and safety of our school communities, visitors in school will be extremely limited in the 2020-21 school year. Engaging families is critical to student success and family/teacher or family/principal meetings will take place virtually whenever possible. In the occasional event where a virtual meeting is not possible, appointments should be made in advance through the school principal. Social distancing and face coverings will be required. Pick-ups and drop-offs should follow the same drive-through, distanced procedures used in the spring.

Purpose: Health and Safety Considerations for a COVID-19 Response in Omaha Public Schools (e.g. family 3/2 model and onsite instruction).

As our district prioritizes the health and safety of students and staff, we agree with the experts that in-person instruction benefits students both academically and socially-emotionally. Simultaneously, district leaders take our responsibility of student and staff safety most seriously. Knowing that community strategies to mitigate the spread of COVID-19 may involve individual or coordinated school closures and a move to remote learning, or even a district transition to remote learning in the event of significant community spread, Omaha Public Schools will follow a three-phased approach to guide decision-making regarding closures.

Investigation

All investigations will follow Omaha Public Schools’ COVID-19 contact tracing procedures, which ensure our ability to communicate with families and staff who were in direct contact with the individual(s) found to be positive for COVID-19. Our public health partners such as Douglas County Health and the University of Nebraska Medical Center will work collaboratively with district staff throughout the process.

Communication

Upon identification of positive cases in our schools or programs and in consultation with public health partners, notification will be provided to families and staff in as timely manner as possible.

Mitigation of Risk to Families, Students, and Staff Safety of Exposure to COVID-19

Depending on several factors including, but not limited to, the number of students and/or staff with a positive test, the number of sites affected, the percentage of staff on leave or ordered to quarantine, transportation availability, Douglas County Health risk assessments, guidance from local health officials, and the Nebraska Department of Education color coded scale rating, Omaha Pubic Schools will utilize deep cleaning and sanitizing procedures to ensure the safest and most efficient return to in-person instruction. In the event a school closure is determined necessary, the following maximum responses will be used with the option to extend the time period for remote learning based on the investigation findings and level of exposure such as face coverings, social distancing, sanitation, etc.:

One student and/or one staff member at a single site depending on level of exposure

Two to four students and/or staff members at a single site depending on level of exposure

Five or more students and/or staff members at a single site depending on level of exposure

Five or more students and/or staff members at 10% of sites OR as determined by District Administration

School(s)/Programs(s) may remote learn for up to one day

School(s)/Programs(s) may remote learn for up to three days

School(s)/Programs(s) may remote learn for up to 14 days

District may remote learn until further notice

 


If you have additional questions, please consider which of the following department email addresses below may best meet your needs.
      · Transfer Requests - StudentPlacement@ops.org​
      · Current or former staff proof of employment - HRInfo@ops.org
      · Current or past student proof of education - SIS@ops.org
      · Pre-K and K registration or physicals - SIS@ops.org
      · Summer School - SIS@ops.org
      · For access to Infinite Campus, collecting student personal items or for school-specific summer events, please contact your student’s school
        principal directly by email.
      · For all other district closure-related questions, please contact info@ops.org.

Addiitional community resources

· Centers for Disease Control and Prevention
· Douglas County Health Department
· Food Bank for the Heartland
· United Way of the Midlands

At Omaha Public Schools, the health and safety of our students and staff is our priority.
We take that responsibility seriously. District leaders constantly monitor national and international developments related to COVID-19. We are in contact with local health officials and experts. We actively review evolving national guidance for schools. We are planning for a range of responses that may be called for by public health officials.

What is COVID-19?
The Centers for Disease Control and Prevention (CDC) is responding to an outbreak of respiratory disease caused by the Coronavirus (COVID – 19). The CDC is following this rapidly evolving heath situation. On January 31, 2020, the United States declared a public health emergency.
LINK: Centers for Disease Control Information about COVID-19

What has Omaha Public Schools done to prepare for COVID-19?
We are in close contact with the Douglas County Health Department and state health experts. We are also monitoring guidance from the CDC.
     · We know the information can change rapidly, so we have open lines of communication with experts.

Health officials recommend businesses, schools, colleges and families review plans and prepare. We have done that since early 2020.
     · A team of district staff representing health professionals, Student and Community Services, District Operations, District Communications, Information Management  
       Systems (Technology) and Curriculum and Instruction Support (Academics) have met regularly with the Superintendent to coordinate planning for the responses that   
       may be directed by public health officials.

Members of our District Operations division thoroughly clean and disinfect schools.
     · Heightened efforts are now part of our regular cleaning routine. You will see signs throughout schools to reinforce healthy habits.
     · Nutrition Services will adjust procedures to minimize a student’s contact with frequently touched surfaces.

As more communities across the United States identify cases of COVID-19, Omaha Public Schools is suspending district-sponsored student and staff travel outside of Nebraska and Council Bluffs, Iowa.
     · State and local health officials have provided guidance for those who travel. We will follow the guidelines they recommend. Both the Centers for Disease Control and the
       Nebraska Department of Health and Human Services have more information online.

The CDC and Douglas County Health say the same things that fight the flu are important now:
     · Wash your hands frequently with soap and water (LINK: CDC video demonstration on hand washing)
     · Help your students to wash their hands well
     · Regularly clean and disinfect high-traffic surfaces
     · Do not drop off your sick child at school
     · Stay home when you’re ill or anyone in your home is ill
     · Cover your nose and mouth when coughing and sneezing
     · Avoid close contact with anyone with cold or flu-like symptoms

When someone is sick, they should stay home to recover and avoid spreading the illness. Attendance is important but safety is the priority.

Where can I find more information?
Douglas County Health Department’s COVID-19 Resource Site
CDC’s COVID-19 Resource Site
CDC’s COVID-19 Print Resources
CDC’s Frequently Asked Questions about COVID-19
CDC’s Frequently Asked Questions about COVID-19 in Children
Paid Sick Leave and Expanded Family Medical Leave Under the Families First Coronavirus Response Act

Omaha Public Schools will communicate relevant updates to staff and families on a regular basis. Look to official district channels (email, district website, social media) for information.